Job Details

Summary:

Reporting at our Louisburg Station, the Coordinator - Field position is responsible for performing and overseeing a wide range of administrative activities. These may include, but are not limited to, duties surrounding Administrative Support:

Essential Duties and Responsibilities:

• Preparation of the annual Operations & Maintenance budget.
• Perform monthly cost control analysis and forecasting.
• Assist with the preparation/monitoring of O&M & Capital projects.
• Complete financial project documentation.
• Input employee timesheets into the time reporting system.
• Review and determine the validity of pay codes and accounting in accordance with Company pay policies and procedures.
• Generate a monthly purchase card statement for bargaining unit employees, reconcile the charges with receipts provided and complete the appropriate cost coding for each charge as it relates to budgeted costs.
• Review, code and submit invoices into the SAP Accounts Payable system.
• Work directly with vendors/contractors to resolve billing discrepancies.
• Assist with contracts for service and associated reporting, as needed.
• Various administrative support duties including training on computer applications, and special requests for information or reporting.

Education and/or Experience, Knowledge, Skills & Abilities:

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below:

• High school diploma or equivalent
  
• Preferred: Bachelor's degree in business administration, Accounting, or additional equivalent related experience
  
• Advanced oral and written communication skills.
  
• Proficient in Microsoft software.
  
• Exceptional interpersonal skills and ability to work closely with all levels of organization.
  
• Must be able to multi-task and prioritize competing deadlines.
  

Working Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.

• Normal office working conditions
  
• Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
  
• Occasional visits to settings which may include exposure to extreme conditions and loud machinery, requiring appropriate personal protective equipment.
  
• Ability to perform multiple tasks with minimal supervision.
  
• Ability to work overtime on short notice.
  
• Some travel and overnight stays will be required, approximately 15%.