Job Details

Student Information Specialist

This position is responsible for registering of students and maintaining computerized student records and files. This position is expected to provide student information to authorized parties in compliance with established policies. This position reports to the building administrator.

Primary Duties/Responsibilities:

• Assists in developing master class schedules.
• Informs staff of student deficiencies in addressing student course requirements.
• Maintains electronic and manual documents, files, and records.
• Prepares standardized documents and reports.
• Researches and verifies discrepancies in student records ensuring accuracy of information.
• Updates enrollments, transcripts, and withdrawals in the information system database.
• Perform other duties as assigned.

Education and Experience Requirements:

• High School diploma or equivalent required.
• Associate or bachelor's degree preferred.
• Prior experience in an office setting preferred.
• Experience with data entry software, EHR software, Microsoft Access, Intuit QuickBooks, and/or optical scanning software preferred.

Required Knowledge, Skills and Abilities:

• Excellent verbal, written and listening communication skills.
• Ability to organize and prioritize multiple projects simultaneously.
• High degree of confidentiality, motivation, and responsibility.
• Demonstrated ability in compiling, organizing, and analyzing data.
• Ability to work independently with minimal supervision in a fast-paced work environment.
• Highly collaborative team player.
• Proficiency with Microsoft Office (Word, Outlook, etc.).
• Ability to self-initiate areas of opportunity, make recommendations for improvement, and follow up as necessary to achieve desired results.

Physical Requirements:

This position requires the performance of light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. The position typically involves 80% sitting, 10% walking, and 10% standing. The position requires visual acuity as well as frequent hearing and talking and some crouching, grasping, kneeling, lifting, pulling, pushing, stooping, and significant fine finger dexterity. This position is performed in an indoor and generally hazard free environment.

The statements above are intended to describe the general nature of the work being performed and are not intended to be construed as an exhaustive list of all duties, responsibilities, and skills required. This document describes the position currently available. Olathe Public Schools reserves the right to modify job duties or job descriptions at any time.

Olathe Public Schools prohibit discrimination on the basis of race, color, ethnicity, national origin, sex, disability, age, religion, sexual orientation or gender identity in its programs, activities or employment as required by applicable federal and state laws.

Clearances required: Background Clearance, TB Test/physical