Job Details

Technical Administrative Assistant

CACI is hiring a Technical Administrative Assistant to assist the Military Sealift Command (MSC) Overhaul Management Team (OMT) during ship maintenance periods in shipyards. This is a PART TIME ON CALL opportunity. When on assignment to designated locations, you will be required to support the task on full time basis at client's site.

Responsibilities:

• Provide basic administrative and technical support.
• Use the MSC Shipboard Automated Maintenance Management System (SAMM) to assist with ship repairs
• Provide general administrative assistance in shipyard office and on the vessel
• Collect, file and store paper documents in files and organize paper and electronic files for fast retrieval
• Arrange appointments, meetings, and prepare meeting spaces for use
• Prepare and format presentations
• Duplicate, collate, roll, and bind or fasten documents and drawings for distribution
• Scan documents, and correct scanned documents for modification and reuse
• Prepare and distribute reports and compile data
• Maintain consumable supply inventory and report low levels to the contractor
• Coordinate and track administrative correspondence
• Maintain local SAMM network and train OMT on SAMM usage
• Establish and maintain a point-of-contact list
• Enter Condition Found Reports into SAMM and track the response by the MSCREP
• Track status of Contract Change Orders (CCO) and update OMT on daily status
• Develop and maintain spreadsheets for MSC OMT
• Use SAMM for the planning, research, execution, and maintenance of records across the ashore and afloat enterprise
• Enter data and draft reports provided by shipyard, ship's force, contractors, and members of the OMT into SAMM
• Review weekly status reports and SITREPS for accuracy against data in SAMM
• Prepare and distribute meeting minutes on behalf of the OMT, compile weekly reports from meeting minutes and other SAMM actions including recording actions into SAMM database to include Port Engineering Notebook
• Maintain security, confidentiality, and non-disclosure of contract and technical information and documents encountered
• Deliver and pickup documents and materials within the shipyard wearing personal protective equipment

Key Skills:

• Strong communication and teamwork abilities.
• Collaborate with customers and third-party contractors.

Work Details:

• Part Time on Call position - Full Time when on travel supporting assignments covering a 2-month period.
• No remote work options available.
• When on an assigned project, all work will be performed at client sites on full time basis paid hourly for all hours worked on location.
• Possible overtime required
• Candidates can reside anywhere in the U.S., but all work will be performed in-person at the customer site.
• Continental US sites include:
• Charleston, SC
• Vallejo, CA
• Norfolk, VA
• Mobile, AL
• Boston, MA
• Philadelphia, PA
• San Diego, CA
• Portland, OR

Qualifications Required:

• Must be able to obtain Secret clearance
• Must be able to travel 100% of the duration of the assignment
• Ability to walk up and down ladders and walk long distances onboard a vessel and in a shipyard
• Ability to lift to 25-pound packages
• Read and write in fluent English
• Intermediate proficiency Microsoft Office products including Word, Excel, PowerPoint, and Outlook

Desired:

• Active SECRET clearance highly desirable
• SAMM training and experience
• Previous job-related experience (government/military or private)
• Safety training

Pay Range: $51,800-$106,200

CACI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic.