Job Details

About the Company

Why Work For Overland Park? Employment with the City provides an opportunity to connect with the community while working on meaningful projects that impact lives every day. Learn more about our core values and how City staff support one another to make Overland Park a great place to live, work, and play.

About the Role

The HR Administrator performs advanced professional and administrative work supporting the operational oversight, compliance monitoring, and coordination of critical Human Resources functions. The position focuses primarily on departmental operational oversight, compliance monitoring, project coordination, employee relations intake support, fiscal monitoring, and administrative operations within the Human Resources department.

Responsibilities

• Assist HR deputy in agency-wide HR operational deadlines including HR compliance timelines, internal HR process deadlines, and departmental communication target calendars.
• Assist HR leadership in monitoring operational performance targets and departmental objectives for HR managers.
• Maintain tracking systems used to monitor HR departmental initiatives, operational deadlines, and project timelines.
• Support the coordination and sequencing of HR departmental projects to ensure initiatives are executed in a timely and organized manner.
• Identify delays, operational gaps, or compliance concerns and communicate findings to HR leadership.
• Demonstrate a consistent sense of urgency when monitoring deadlines and identifying operational risks that may impact HR service delivery.
• Serve as an initial intake point for employee relations matters and ensure appropriate routing to HR leadership and/or Ombudsmen.
• Assist in monitoring employee relations cases to ensure timely follow-up, documentation, and resolution.
• Maintain tracking systems supporting employee relations workflow and case monitoring.
• Assist HR leadership in monitoring departmental budgets and tracking HR operational expenditures.
• Review HR vendor invoices and billing documentation to ensure accuracy and alignment with approved services and contracts.
• Assist HR leadership in identifying and resolving escalated billing concerns related to HR vendors, benefit providers, or contracted services.
• Maintain internal tracking of HR vendor expenditures, billing activity, and operational budget items when requested.
• Assist the HR Deputy in being the liaison between payroll manager and HR Deputy to ensure adherence to the City's payroll guide, established procedures, and regulatory requirements.
• Assist in providing HR Deputy reports of operational timelines, processing schedules, and compliance deadlines to ensure payroll functions are completed accurately and on schedule.
• In coordination with payroll manager and HR deputy track and verify completion of payroll-related events including but not limited to: retirement, life insurance, event changes, and taxes.
• Review payroll tracking reports, operational checklists, and workflow monitoring tools to confirm completion of required payroll tasks.
• Identify discrepancies, delays, or compliance concerns within payroll processes and report findings to HR leadership.
• Elevate operational concerns promptly to the HR Deputy, HR leadership, and the Chief Human Resources Officer when potential risks with compliance, or deadlines are identified.
• Assist the HR Deputy in coordinating payroll department workflow, task assignments, and monitoring completion of payroll-related activities.
• Maintain in coordination with payroll manager internal tracking systems used to monitor payroll deadlines, payroll compliance requirements, and operational progress.
• Serve as backup leadership for payroll operations during staff absences and provide secondary oversight in coordination with payroll manager of payroll processing activities to ensure continuity of payroll services.
• Assist with coordination of HR initiatives, internal HR meetings, and departmental programs.
• Provide administrative support to HR leadership as directed.
• Support coordination of HR events, HR communications, and departmental initiatives.
• Maintain documentation and operational records supporting HR compliance and departmental operations.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, Public Administration, Finance, Accounting, or a related field.
• Degree in Finance or Accounting preferred. Equivalent education and experience may be considered.
• Minimum of three (3) years of experience managing payroll employees and payroll department operations.
• Demonstrated experience monitoring payroll compliance requirements, payroll processes, or payroll operational workflows.
• Experience supporting HR leadership or administrative oversight functions.
• Experience working in municipal government, public sector HR, or large organizational payroll operations preferred.

Required Skills

• Strong knowledge of payroll processes, payroll compliance standards, and operational monitoring practices.
• Proficiency in HRIS systems, payroll systems, and Microsoft Office Suite, especially Excel.
• Strong analytical, organizational, and reporting skills.
• Ability to manage multiple operational deadlines and priorities simultaneously.
• Ability to identify operational risks and escalate concerns appropriately to HR leadership.
• Strong written and verbal communication skills.

More details available at:

Equal Opportunity Statement

The City of Overland Park is committed to diversity and inclusivity in the workplace.